Minutes of the Board Meeting
The minutes of the board meetings are an important aspect of good governance since they ensure that each discussion and decision is recorded. The responsibility for taking minutes at a board meeting usually are the responsibility of the board secretary or a person designated for this job.
The person who is taking minutes of meetings must be capable of listening and record the entire discussion even when directors are discussing an issue or arguing over each other. In addition, the minutes could be examined by a court in a legal action against the company, therefore they must be as clear and impartial as they can to protect the organization from legal liability.
Determine the date and time of the meeting. This information is required to organize your minutes document after the meeting and helps readers to find information quickly. You should also note whether the meeting is an ordinary or emergency, special, or executive session.
The list of attendees at the meeting, including presiding officers and board members as well as non-voting participants like staff or guests. A clear record of who’s present is essential, especially when recording meetings held remotely.
Include an overview of each agenda item, accompanied by an introductory paragraph or two that mentions the major topics of discussion and any major decisions taken. It is important to not include too excessive details. The details of minute documents can be overwhelming for the reader and can make it difficult to comprehend the overall direction https://www.aboutboardroom.com/what-is-meeting-management-softwar of the company.