Board Portals for Meetings
Access to documents and materials is essential for effective meetings. Board portals facilitate the preparation, distribution and tracking of meeting packs, saving time and resources for both the board members and administrators.
Modern board management solutions facilitate real-time collaboration across multiple devices, platforms and locations, empowering board members to take on a more active part in governance, both inside and outside the meeting room. They can also have built-in eSignature technologies that not only support remote and hybrid meetings, but also confirm the authenticity using digital signatures for security.
Board-level documents are among the most sensitive data in any organization. It is essential that your portal for board members provides instant updates so that every board member is working with the most recent version. This will also save your board time by preventing them from debating an outdated version of a document during meetings.
Your board portal should offer an online storage space for documents and other files so that board members don’t need to comb through a mess of email threads that are outdated and quickly dated or peruse physical meeting packs. The software you use for your board should allow members to view meeting schedules as well as upcoming agenda items from their personalized dashboard, so that they never have to waste time searching for details or trying to remember important dates.
The most effective board portals allow you to prepare meeting materials in just minutes, not hours. With templates, the capability to duplicate agendas from past meetings, and calendar integrations that reveal board members’ real-time availability your board can save time on administrative tasks and focus more on the business they run.